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Solid Cactus Call Center Culture

Meet the Solid Cactus Marketing Team

June 29th, 2009

yhst-49241233419632_2060_1334262Last week I, along with Greg Davis and Kurt Illian from my team, had the pleasure to attend the first web.com E-Commerce Marketing Summit held at company headquarters in Jacksonville, FL. As the newest member of the web.com “family” it was great to learn about what the other divisions of the company offer as well as meet the key people in charge of marketing.

At Solid Cactus, my role is to spearhead the marketing efforts we do for our various products and services such as e-commerce store programming and design, Internet Marketing, Call Center & Virtual Office and our various Software as a Service (SaaS) products.

Over the last few weeks my department has grown a bit, and now may be a good time to introduce members of the Solid Cactus Marketing Team. Some of their names may be familiar to you as they have worked in other departments and some may be new, but here’s the lineup:

Greg Davis is the department leader who is responsible for the day-to-day operations within the group. While most of his work is managing projects and people, he’s a “hands-on” guy as well, assisting with projects and working with me on campaigns and brain-storming sessions.

Kurt Illian I like to call the “Charts & Graphs Wizard.” I often joke that the only time Kurt e-mails me is when he has a new pie chart to show me! Since all the marketing we do needs to have a level or return, it’s Kurt’s job to decipher the numbers and determine what works and what doesn’t. (In case you even encounter the trivia question, “Who was the first Solid Cactus employee?” The answer would be Kurt.)

Jeff “Spike” Li is Batman. Our super-hero webmaster who is in charge of maintaining the various Solid Cactus customer facing websites, and we have a lot of them and they’re on all different platforms. Jeff has been immersed in launching micro-sites for our various services such as Yahoo! Store design and programming and Call Center Services and is currently working on launching our new Internet Marketing and corporate websites.

Randy Llewellyn is the guy responsible for the great designs we put out in marketing. When I say “designs,” I mean more than just great looking Cactus websites. Randy is the designer of our bi-monthly customer magazine, eBiz Insider, and designs all our print material such as sell sheets, brochures, business cards, logos and so much more.

Karen Snyder is our technical writer who translates all the “programmer speak” that our talented programmers give her when a new product or feature is released. She then creates documents for both internal and customer use that documents the features, benefits and installation instructions in simple, easy-to-understand “English.”

Scott Carey came to us as an intern and loved the place so much he decided to stay! He is our “jack-of-all-trades” and is responsible for everything from content writing to putting together Power Points for our bi-weekly webinars.

New to the marketing team are Greg Paone and Donna Talarico. Greg’s sole responsibility is product development for Yahoo! Store features. It’s something we take very seriously and to have someone dedicated to this task shows our commitment to the product. Greg not only does the product research but also the product development, something we call “full circle development.” Two really big home runs for Greg lately have been our Flash Sequence Banners and our Scratch & Save. Be on the lookout for many, many new and exciting features from Greg coming soon.

Donna Talarico is like “Julie” from the television show, “The Love Boat.” She’s our social director. No we don’t have karaoke Tuesday’s or high-tea in the afternoon, Donna’s socializing takes place online on the social networking sites. It’s Donna’s job to spread the Solid Cactus message in forums, Twitter, Facebook, etc. She’s also our chief copywriter who’s responsible for writing the creative content for our websites and sales collateral and works hard as wordsmith for our bi-monthly magazine, eBiz Insider.

So next time you get a copy of eBiz in the mail, an e-mail in your inbox or you visit one of our websites, you’ll know the members of the Solid Cactus Marketing Team who worked hard to make it look and sound just right.

Posted by admin on Jun 29, 2009


admin

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Great customer service creates life-long customers

June 22nd, 2009

 

Customer service is a definition of a businesses character and core values. The first impression given can make or break a potential lifetime customer. Recently, I encountered superb customer service and wanted to share my story with you.

 

Earlier this year – I was reviewing a list of newly designed Solid Cactus sites and found DellAndKimsTeeParty.com – a site that can put rhinestones on ANYTHING! After searching the site – I found some adorable tote bags that would be perfect for my beach trip later this year; I was not quite ready to purchase, so I bookmarked the page with intentions of ordering at a later date. About three weeks later – I returned to the book mark to make my purchase, but was disappointed to see the item was removed from the site. This was make or break time – I decided I wouldn’t find something this unique anywhere else, so it was worth the e-mail to see if the tote bags would be re-listed on the site.

 

Within 3 hours of e-mailing the company, Dell – one of the owners, responded. She advised the totes were still available- however they were low on inventory and didn’t want to run the risk of someone ordering and not being able to fulfill. This was a great first impression – it made me feel like this website owner truly cares about her customers and wants to make sure it’s a pleasant purchasing experience. After I explained to Dell what I was looking for, she went as far as creating a special listing for me to purchase the tote bags, which already contained all my personalization choices! It was the easiest shopping experience of my life – I literally had to list my bill to/ship to addresses and credit card number, that was it! As if the special listing wasn’t enough – Dell included a great shout-out to my friends and I under the item description “for a Solid Cactus beach babe and her friends. Have fun at the beach!”.

 

Within 5 days of placing my order online – I had the tote bags in hand. They were more beautiful than I could have ever expected. To make the purchase even better – Dell included a hand written note of appreciation to me, which truly made me feel like a special customer. Being that I work in the industry, I understand the need for “processing times” and longer lead times for personalized items… to have the product finished and in hand within 5 days was incredible! I have become a lifetime customer because of the quality, service and the overall friendliness I encountered. DellAndKimsTeeParty.com is a true example of excellent customer service. I would recommend this site to anyone – it truly was a delightful shopping experience.

dells-note

totes

Posted by Katrina Domkowski on Jun 22, 2009


Katrina Domkowski

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Did you miss our latest webinar?

May 22nd, 2009

If you missed our latest webinar, don’t fret! You can now view it online. During this half hour presentation, we discuss the various services we offer at the Solid cactus Call Center including inbound and outbound calls, managed live chat, e-mail management and our administrative “virtual office” services.

Posted by admin on May 22, 2009


admin

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20 Rockin’ Reasons to Roll with Call Center

May 6th, 2009

E-commerce customer care, it’s more than just voicemail or email, right?  Are you making sure your shoppers questions can be answered in a prompt, professional manner?  If not, maybe it’s time to rethink your strategy, because the truth is:   unanswered calls and questions equals lost sales.

There is an expense to outsourcing your customer care, but it’s really important to consider how much business you are losing.  Many merchants under-estimate the power of using an experienced call center like Solid Cactus Call Center Solutions.   Our team of savvy, sales-oriented agent can sell far more than simple items, like t-shirts or novelty items. I’ve viewed the sales closed by our dynamic team of agents over the last month and thought I’d share some of the highlights with you.

  • Sara made a sale in the amount of $3,703.85 for a bath & kitchen plumbing supply store.
  • Jill M. made a sale in the amount of $2,487.10 for a custom sofa store.
  • Daniele made a sale in the amount of $2,185.51 for an industrial tool supply store.
  • Deborah made a sale in the amount of $935.00 for a specialty sandal store.
  • Martin made a sale in the amount of $3,519.90 for a craft supply store.
  • Martin made a sale in the amount of $1358.98 for a consumer electronics store.
  • Erin made a sale in the amount of $1,912.45 for an interior decorator store.
  • Jill made a sale in the amount of $1,011.84 for a paper product/cleaning supply company.
  • Daniele made a sale in the amount of $2,229.97 for a telecom supply store.
  • Patrick made a sale in the amount of $9,000 for an office planners/organizer store.
  • Daniele made a sale in the amount of $4,270.80 for a mailbox store.
  • Jill made a sale in the amount of $2000 for a tool supply store.
  • Daniele made a sale in the amount $1,945.55 for a home furnishing store.
  • Casey made a sale in the amount of $1,171.23 for an ink cartridge store.
  • Jill made a sale in the amount of $1,588.50 for a home furnishings store.
  • Daniele made a sale in the amount of $2,811.76 for a security supply store.
  • Michael made a sale in the amount of $3,141.92 for a home furnishings store.
  • Daniele made a sale in the amount of $2,050.15 for a tent/canopy supply store.
  • Mike made a sale in the amount of $3252.95 for an kitchen plumbing supply store.
  • Mike made a sale in the amount of $1,181.50 for a fine writing utensil store.

As you can see, these are some really rockin’ sales numbers for a very diverse line of products, and these were accomplished in one phone call.   Do you think the results would have been the same if the calls went to voicemail? Probably not.

I know you may be thinking,  “Our business is far too complex for your team.”   Not so.   While we do understand that you will always be the most  knowledgeable on your particular product, we have an excellent staff of in-house trainers that will work closely with you to make sure the transition is virtually seamless.   Of course, if you are able to visit our facility in beautiful downtown Wilkes-Barre to personally share your expertise and assist in training, that’s all the better.   We will welcome you with open arms, just like we did with the fine folks shown below from CleaningProductsWorld.com, SupplyTime.com and ToiletPaperWorld.com.

If thoughts of  larger sales and happier shoppers interests you, I’d be happy to share just how easy it is to get started.  Just give a call to 888-361-9814, ext. 7079.

Posted by Cindy Cruikshank on May 6, 2009


Cindy Cruikshank

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Call Center’s night shift is treated to a 5-course meal

May 5th, 2009

During the month of March – the call center held a contest called “March Madness for Quality”. The team with the highest overall quality monitoring average would receive a 2-hour break from the phones and enjoy a 5-course meal prepared by management.

The winning team was “Cactus After Dark” – headed by Alison Wydawski.  “Cactus After Dark” pulled together and maintained the highest quality monitoring score for the month — 95.50%! This is an amazing feat for 8 individuals to pull together and earn.

The 5-course dinner was held on Tuesday, 4/28/09.  Our conference room was transformed into an elegant fine dining room, equipped with china, linen napkins and the works.  Agents were treated to various quieche appetizers, salad, homemade shirmp bisque, garlic bread, vegetable lasagna, chicken parmagina, death by chocolate cake and homemade mini cheesecakes. 

Below are some pictures of our dinner:

night-shift-11

 

 

night-shift-32night-shift-22night-shift-52night-shift-71night-shift-62night-shift-42

Posted by Katrina Domkowski on May 5, 2009


Katrina Domkowski

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Great Customer Service provided by Melissa Corra

April 23rd, 2009

Below is a story of world class customer service provided by call center agent Melissa Corra. This goes to show even in a bad situation – good customer service will turn the situation around.

On December 18, 2008 I spoke to very nice customer named Lynn,she was calling a lawn and garden décor site. Lynn wanted to place a order for a Wishing Well.  She states that loves the web site and was excited to be sending this as a Christmas gift.   As a upsell, I let her know that we offer free ground shipping on order that are $199.00 and over.   She decided to also purchase the Turtle & Hare bath/Sundial. She thanked me for helping her get free shipping and that could not wait to see the items!  I gave her my extension just in case she had any questions.   
Lynn called back three times for order status since then. Escalations were placed for each time. On 12/29/08 she was sent a email stating that the manufacturer is currently out of stock, they expect new inventory the third week of January. The order will ship as soon as it becomes available.  She waited and called in on 01/22/09  for a order update.  A escalation was placed in the system.   I spoke to Lynn on 1/26/2009 when she called in,  I apologized and stated that the items should be in soon. I placed another  escalation to see if there was any updates since it was passed  the third week of January.   
Lynn continued to be extremely patient and called in on 02/05/09 and 02/11/09.  A escalation was placed again for her on both days, once by me.  From talking to her since December, I continued to go in to her account to see if there was any updates. Finally on 2/13/09 I saw that a email was sent to her. That we apologize however the manufacturer is still out of stock until the first week of March. The order will ship as soon as it becomes available in warehouse. Thank you for your patience. Lynn said that she was glad to have a update, however she was upset that it is taking so long to be sent out. Again she called in on 3/9/09, an  escalation  was sent again.  She still did not hear as to when the Christmas gift will be available and be shipped. On  3/20/09 I  sent a escalation in for her that notes from 2/13/09 show:  We apologize however the manufacturer is still out of stock until the first week of March. This will ship as soon as it becomes available in warehouse. Thank you for your patience.  However when I checked on the information in the order management system, it shows that the items were in stock. The Turtle&Hare Bath/Sundial  has 13 in stock and the Wishing Well has 8 in stock.  Can you please see when the order will be shipped.   On 03/23/09 I went back in the account to see if there were any updates from my last escalation and it showed that the item shipped.  I called Lynn to let her know that the item shipped.  She kept thanking for helping her with this order since December. She was so glad to be finally receiving the order. 
The next day Lynn called my line to let me know that the order was being shipped to her billing and not to her shipping address.  She was still extremely patient and nice.  It shows that UPS has listed the shipping as the home address to Crosby, TX 77532   The shipping should be going to Houston, TX 77077.   My supervisor helped me with fixing this error.  I called Lynn back to let her that if we are trying to get the address corrected.  If we are not able to get the address corrected, than we will gladly arrange to have it picked up and re-shipped to the Houston, TX address.   She stated not to worry about reshipping it. That she will take it to Houston.   Even though it took three months for her to receive the Christmas gift, it finally arrived. She was very understanding of the manufacturer not having the products available. 

Posted by Katrina Domkowski on Apr 23, 2009


Katrina Domkowski

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Phone support is just as important as your alarm system!

April 8th, 2009
     Did you realize that having a customer service/sales phone support line is just as vital to your business as your security alarm system?!  I’m serious – think about it logically… your alarm system prevents burglars from coming into your store, stealing your merchandise and in turn stealing YOUR money. Lacking phone support for your customers is the same situation. 

     Let’s say I want to buy your *highest profit margin* item, in quantity, but I have questions regarding the express shipping options since I need the product in a hurry. If your website forces me to e-mail my customer service inquiries, I’m not even going to consider your site since I need to product ASAP. Maybe you DO have a phone number- but when I call, I am forced to leave a voice mail…. since e-commerce shopping requires processing time, how long do you think I am going to wait for you to return my voice mail? By the time you call me back – I could have purchased this product, and been upsold on 3 more by the sales agent from another website.  As I said – phone support is the same value of importance as the alarm system. No customer service/sales agents available – LOST MONEY, LOST ORDERS, LOST UPSELLS.

     Solid Cactus Call Center can provide solutions to all aspects of your business – on a “pay for what you need, not what you don’t” basis. You want us to be your sales department- to answer product questions, upsell products and close the sale… we have a solution for you, Rapid Start Call Center. Remember – having a sales department gives the customer assurance you are an actual company, allows the shopper to ask questions, gives the agent an opportunity to upsell and suggest complimenting products, and above all – ensure the sale is closed. Don’t let money slip away!!

     For those of you looking for something a little more, maybe customer service, sales, retention and administrative tasks  - we have CUSTOMIZED solutions to fit every need.  Our call center package is great for clients who have families, full time careers or other commitments. We provide sales support, customer service for post sale issues, retention services- when customer wish to cancel or return, we attempt to find out why and aid the customer in an alternate selection, as well as offering administrative tasks such as e-mail notification to customers, upload tracking information, order management, vendor contacts, customer call backs and more — whatever your need, we can customize a solution just for you!

     In closing – I’d like to encourage you to see how one of our very own call center clients, Mark of Chef Knives To Go, has realized that his phone support is just as important as his alarm system. Mark signed up with our Rapid Start program during October 08; within weeks he began to see results…quieter phones in his offices, orders two to three times the size of standard web orders, and overall a more streamlined business process. Check out http://www.solidcactus.com/call-center-services.html.

OK OK – I should practice what I preach…. You can call one of our expert call center advisors for instant information. 1-888-361-9814 ext. 7079 for “Call Center” Cindy  *or*  ext. 7055 for “Live Chat” Larry.

Posted by Katrina Domkowski on Apr 8, 2009


Katrina Domkowski

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Night Shift Celebrates Fat Tuesday

March 5th, 2009

The call center’s night shift celebrated Fat Tuesday in true Mardi Gras Style!

Alison made sure her team celebrated in fashion; each team member wore beads, masks, feathers and bright Mardi Gras colors. Everyone enjoyed a feast of Louisianna style cooking. Joining in the festivities was Call Center Cindy – she’s always in for a party.

 

Fat Tuesday

L-R: Alison W., Suzanne B., Nicole A. and Cindy C.

Fat Tuesday Masked

L-R: Alison W., Suzanne B., Cindy C. and Nicole A.    Front: Mike B.

Fat Tuesday

Front: LeeAnn S.    Middle L-R: Mike B. and Cindy C.    Back L-R: Alison W., Suzanne B. and Nicole A

Posted by Katrina Domkowski on Mar 5, 2009


Katrina Domkowski

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The best way to handle escalated callers

March 3rd, 2009

Written by: Daniele Lavelle, senior call center agent

At Solid Cactus Call Center, we are the industry experts in handling escalated callers. I believe the best way to handle an upset caller is to quickly determine how I, as an agent, can change the customers mood. The callers are generally happy with the agents, but upset at the situation which caused them the inconvenience.

One of the first steps is to listen and offer sincere apologies for the problem, thank the customer for bringing the issue to our attention, then assure the customer you will do everything you can to find the root of the issue. Prompt and respectful dialogue is key, as the customer feels like the agent truly cares.

I find that calming a customer down, I am able to address the root issue – which is often times not as complex as initially explained. Having confidence and concern in your voice will help any agent de-escalate an irate caller.

The old saying “The customer is always right” may be cliché – so try “The customer isn’t always right, but they are ALWAYS the customer, right?”

Posted by Katrina Domkowski on Mar 3, 2009


Katrina Domkowski

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Happy Valentines Day

February 13th, 2009

by: Samantha A. Krygier

Attention to all the hopeless hearts!!

I would like to wish every one a Happy Valentines Day. And those fellow people who do not celebrate the day, I hope you have a great weekend.

I would like to express my concern for this holiday; Not only am I accident prone around this time, but I am one of the many people who dread Friday the 13th and Valentines Day on the same weekend.

To start off my LITTLE history of “bad luck” there has been breaking up with boyfriends, dog bites, car accidents and a fractured ankle.

What possibly could go wrong this year you ask?

Well some of my friends have a few bets going on for jokes:
My favorite one is that someone is going to come to my house and kidnap me.
Personally I would love a vacation, so I really do not expect that happening.

But….

Who knows what’s going to happen this year

But for all of those people out there celebrating the BIG V-Day with a loved one, Just appreciate every moment with them because its only once a year people have no excuse not to share the day with their loved ones.

Some thing I found really cute

http://sendables.jibjab.com/

They are e-cards; check them out. Send one to some one special or not so special. Share the on-line love.

Hopefully one of these Valentines days will go right for me… until then, I will be in my room under my blankets waiting for this weekend to go by and hopefully this weekend will be just like any others.

Posted by Katrina Domkowski on Feb 13, 2009


Katrina Domkowski

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